Privacy Policy

Effective Date: October 2026  |  Last Updated: October 2026

1. Introduction & Data Controller

The African LPG Institute ("ALPGI", "we", "us", or "our") is committed to protecting your privacy and personal data. This Privacy Policy details our practices concerning the collection, use, retention, and protection of information submitted to us through our website (alpgi.org) and our programs.

2. Information We Collect

We only collect personal information that you intentionally and voluntarily provide via our official website forms:

• General Inquiries & Partnerships: Full name, email address, organisation, message subject, and content of communication.
• ALPGI Alliance Applications: Name, professional title, organisation, country, professional address, and personal statement/quote.
• Country Volunteer Registrations: Full name, email address, phone/WhatsApp number, address, professional expertise, reference contacts, and links to CV/profile.
• Blog & Knowledge Contributions: Contributor name, email, organisation, article text, and supporting material links.

3. How We Use Your Data

Your personal information is processed exclusively for legitimate organizational purposes:

• To respond directly to inquiries, proposals, and partnership discussions.
• To evaluate and process membership in the ALPGI Alliance.
• To review volunteer applications and coordinate regional initiatives across African countries.
• To review, curate, and publish approved contributor insights and case studies.
• To communicate essential institutional announcements and project milestones.

We do not sell, rent, lease, or commercialize your personal data to any external parties or advertisers under any circumstances.

4. Lawful Basis for Processing

We process your data on the basis of explicit consent provided when submitting website forms, and under our legitimate organizational interest to coordinate stakeholder engagement, advisory services, and LPG sector development programs.

5. Data Storage, Transmission & Security

All data transmitted through our online forms is protected in transit using standard Transport Layer Security (TLS/SSL) encryption. Form submissions are processed securely through Web3Forms directly to our encrypted organization inboxes.

6. Data Retention Period

We retain submitted personal data only for as long as necessary to fulfill the specific purpose for which it was gathered, or until you request its deletion:

• Inquiries & Messages: Retained for the duration of the communication and up to 2 years for archival records.
• ALPGI Alliance, ALPGI Sisters Network & ALPGI Country Volunteer Members: Retained throughout active network affiliation.

7. Your Legal Rights

Under international data protection standards, you have the right to:

• Access: Request confirmation of whether we hold personal data concerning you and obtain a copy.
• Rectification: Request correction of inaccurate or outdated information.
• Erasure: Request the deletion of your personal records from our active systems.
• Withdrawal of Consent: Withdraw consent to published materials, profile listings, or communications at any time.

To exercise any of these rights, please send an email to info@alpgi.org. Requests are handled promptly and without charge.

8. Updates to this Policy

ALPGI may revise this Privacy Policy periodically to reflect changes in our operational procedures or applicable standards. Any modifications will be posted here with an updated effective date.